KI-R – Visitors to District Facilities – Cherry Creek Schools Board of Education

The primary function of every school is to provide and maintain a suitable educational environment. Therefore, certain limitations, restrictions and guidelines are established to maintain order, to protect the health, safety, and welfare of students, and to ensure minimum disruption of the educational process and function of the schools. These regulations may not apply to nor be applicable to regular or periodically scheduled parent/teacher conferences, open houses, back‑to‑school nights, athletic events, or other similar scheduled parent/teacher/school events. To ensure the least disruption to the educational process and the highest and best parent/teacher communications, the following procedures will be applicable to all visits to the District's school buildings, facilities, or premises:

The visitor must check into the main/front office area upon their arrival to make his or her presence in the District school building, facility, or premises known, sign in, and indicate the purpose of the visit. Visitor sign-in logs are expected to be retained at the school for one year.
The visitor will present his or her proper identification (driver's license, state-issued identification, passport, or consular card) to be scanned through the District's visitor identification system (Raptor). If the visitor does not possess valid identification, District staff shall manually enter the visitor's first and last name and date of birth into the system.
The visitor will be given a visitor's badge that must be worn at all times while at District school buildings, facilities, or premises.
Upon exiting the District school building, facility, or premises the visitor shall sign out and return his or her badge.
Any school staff member who encounters a visitor without a visitor pass shall escort that visitor to the main/front office to sign in.
If a known visitor has previously provided his or her identification for scanning into the visitor identification system, it may not be necessary to rescan the identification. In such circumstances, the visitor will never-the-less sign-in and be issued a badge.

Every effort will be made to accommodate requested visits. However requests may be denied and another date suggested in the event the date and time of the visit conflicts with scheduled or proposed exams, field trips, special projects, or other school events that could be disrupted by the inclusion of visitors in the discretion of District and school administrators. Visits to classroom activities normally should be limited to not more than four (4) hours but may be extended under exceptional, unusual or emergency circumstances in the discretion of District and school administrators. Additionally, visits on successive or continuous days may be denied unless unusual, exceptional, or emergency circumstances dictate the appropriateness of such visits in the discretion of District and school administrators. Request for visits may be denied by District and school administrators where based upon past visits, circumstances or conditions, it reasonably can be anticipated that future visits of the same type will be unreasonably disruptive, create hindrance or delay, or otherwise negatively impact the educational process. Any time a school or classroom visit is deemed by a District or school administrator or their designee to be a disturbance, disruptive to the educational process, a threat or danger to the health, safety, and welfare of students or staff, or otherwise interfering with a student's or teacher's ability to participate fully in the educational process, a District or school administrator or designee may terminate the visit and request the visitor to leave the premises. If a visitor fails or refuses to leave the premises after being requested to do so by a District or school administrator or designee, the administrator may seek assistance from the central administration office, District security, and/or local law enforcement. Under such circumstances as the District or school administrator may deem appropriate, the District or school administrator may monitor any individual's visit to the school or classroom either personally or by a designee which may include a teacher, parent or representative from the central administrative office. Adoption Date: July 01, 1987 Last Revised: July 20, 2020